Jobs at Heart of Bucks – Grants Administrator

June 16, 2017 2:31 pm    

Job Title:  Grants Administrator

Purpose: This is a new post to provide administrative support to the Grants Team

Responsible to:  Chief Executive

Salary £7904pa / £9.50 per hour

Job Type: Part Time min.16 hours p/w (Ideally between 9am and 3pm x 3 days per week)

Location: Aylesbury, Buckinghamshire

Closing Date 2 July 2017. 

Job Description and Person Specification

Heart of Bucks is proud to be one of the 46 UK Community Foundations (UKCF). UKCF is a small but influential umbrella organisation that covers the whole of the UK.

As a community foundation, we secure donations from individuals, trusts and organisations that want to make a difference in the localities they are passionate about. Through providing bespoke services to our donors, we can ensure that their charitable giving is maximised throughout the county.

The Role

This is a great opportunity to take up this new role and contribute to the growth of Heart of Bucks. The role will suit a confident, discreet individual who is a flexible, clear thinker and who demonstrates a ‘can do’ service attitude at all times. You will be highly organised and have a friendly and positive nature. Outstanding attention to detail and a good command of written English are key attributes whilst the ability to prioritise effectively and to maintain good working relationships internally and externally with our stakeholders is essential.


Typical duties will include:

 Administration and checking of initial grant applications
 Assisting in the preparation of documentation for grants panel meetings
 Promotion and coordination of grants advice and information events
 Providing ad hoc administrative support where necessary


Main Duties
Administrative support to the Grants Officers
 Support the Grants Officers in the timely and accurate administration of “expressions of interest” and grant applications
 Monitor the grants email account ensuring prompt acknowledgement/ response to enquiries
 Import new applications to the HoB Database
 Undertake initial assessments of eligibility and compliance with grant application requirements, liaising with the Grants Officers and contacting applicants where necessary to request further information/ documentation.
 Promote grant funding surgeries and other events, including managing bookings for funding advice events.
 Assist with the preparation and circulation of papers for Grants Panel meetings.
 Assist the Grants Officers with post-panel administration and communications
 Draft written content including social media and web content
 Ensure grant applicant data in the HOB database is kept up to date and accurate.

Other duties
 General administrative support to the grants and wider HoB team including dealing with general enquiries to ensure that the foundation operates smoothly
 Assist with the delivery of internal and external conferences and events
 Meeting and greeting visitors and guests
 Answering the telephone, responding to enquiries and re-directing as necessary
 Undertake regular training to develop the role
 Other ad-hoc duties as required



Personal Specification

 A confident and upbeat persona, happy to meet and communicate with a wide range of people and organisations

 Commitment to work as part of a strong team.

 Self-motivated, flexible and responds positively to opportunities.

 Enthusiastic and enjoys a new challenge.

How to apply:

Please e-mail your cv and a covering letter outlining why you think you are suited to the position, and how you meet the qualities in the person specification to Ashleigh Oswin –

Whilst we would prefer a candidate who is able to work three days per week, we would consider other work patterns for the right candidate. Closing date for applications is 2nd July 2017. Interviews for short-listed candidates will take place shortly afterwards. We reserve the right to withdraw this advert at any time due to high volumes of applications

Categorised in: ,